Image Template

Template in Microsoft Word 95 format (Word 6 format for the Mac). The file is zipped for PC users, but Mac users can still decompress the file with Stuffit Expander.

Template for Microsoft Word 2008 (Mac) and Office 2007 or later for PC

Initial Instructions

The instructions below are for PC users. I did not include instructions for the Mac since the concepts are roughly the same (file naming, folder creation).

  1. Customize the template with your information by double-clicking the header. Save the file and close it.
  2. Assuming that you are using this template because you don't want to use a commercial program like Dolphin imaging you are going to have to set up some conventions so that everything is done the same way each time you want to print out the pictures. Set up a system so every time you download the images from your camera to your computer, you download them to the same location. From there, you are going to 1) copy them to where ever you are archiving them to (I save my patients' images in a folder that has their name on it, and inside a subfolder that has the stage of treatment, like "pre-treatment."), and 2) to a folder that the Microsoft Word template is going to retrieve the images from. To do the latter, you can, for example create an "Image download" folder in your documents folder that you always download the images from your camera to. Then create another folder named something like "Word Template" folder in the documents folder. The instructions below will use these example folder names for consistency sake.
  3. Download the images from your camera to the "Image Download" folder.
  4. Archive the images as per step 2, however you want to do it.
  5. Open up the "Image Download" folder if it is not already opened.
  6. View the images as thumbnails, so you can see which image is which.
  7. Rename the files: You need to set up a naming system that will be the same for every set of images that you are dealing with. My system is as follows: the Full Face image has the filename "untitled1.jpg." The Smile images is "untitled2.jpg, and so on. In order for the template to work, each view must always have the same file name. There are utilities that can do this automatically on the Mac (one of them that I use is "A better Finder rename"), but I am not aware of any on the PC. Unless you can find one yourself, you must do this by hand.
  8. Once all of the shots are renamed, move them to the "Word Template" folder.
  9. Switch to Microsoft Word and open up the template that you downloaded from above.
  10. For each image slot in the template, you will need to insert your corresponding image. I am writing this on a Mac, and I don't have a PC to test this on, so I don't know how the template will appear when you open it up for the first time. If it just has image place-holders, you will need to delete each out as you insert your images. If this is the case, just click on the spot in the template where the image should be, and you will get a rectangle bordered by dots. Delete this out first.
  11. To insert the image, choose the appropriate command from the menu at the top of Word, or appropriate button from the ribbon. A dialog box will open asking you to locate the image. Navigate to the "Word Template" folder, and single click on the image that should go in that spot on the template.
  12. This next step is very important! Make sure that the "Link to file" checkbox IS checked. It doesn't matter if the "Save image with file is checked or not." Then click on the insert button.
  13. Do this for each image slot.
  14. Save the Word document.
  15. You can now print out the document if you like.

For all subsequent times that you need to use the template, you only need to do steps 3-9 above. Since the template only stored the links to the images, any time you update the image file with a different one (a different patient's images), the template will automatically pull in the updated images when you open it up.

If you have any questions, feel free to email me at

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